SERVICES AGREEMENT

CONTENTS:

THINGS YOU NEED TO KNOW AT THE START OF YOUR MEMBERSHIP

THINGS YOU NEED TO KNOW DURING YOUR MEMBERSHIP

THINGS YOU NEED TO KNOW AT THE END OF YOUR MEMBERSHIP

OTHER LEGAL DETAILS

THINGS YOU NEED TO KNOW AT THE START OF YOUR MEMBERSHIP

What types of membership do we have?

Membership	Payment Method
	Pay Upfront	Fortnightly Direct Debit
Academy All Access + Coaching Premium Membership NB. See in-studio & website for full inclusion list.	Yes 3, 6 or 12 months upfront  New member 14day Comfort Period: yes	Yes Fortnightly, Ongoing  Minimum duration: Four fortnights. Freeze available
Unlimited Courses	Yes 3, 6 or 12 months upfront  New member 14day Comfort Period: yes	Yes Fortnightly,  Ongoing Minimum duration: Four fortnights. Freeze available
Two Days Unlimited	Yes 3, 6 or 12 months upfront  New member 14day Comfort Period: yes	Yes Fortnightly,  Ongoing Minimum  duration: Four fortnights. Freeze available
One Day Unlimited	Yes 3, 6 or 12 months upfront  New member 14day Comfort Period: yes	Yes Fortnightly,  Ongoing Minimum  duration: Four fortnights. Freeze available
One Course Ongoing*	Yes For ongoing course stream enrolments:  3, 6 or 12 months upfront  For one-course enrolment:  Pay for the course in full upfront (where available) For 8wk Starter Courses: Pay for the course in full upfront, or in two payment installments (a deposit and the balance)	Yes  For all ongoing courses + specialty courses of a duration of 8 weeks or more Fortnightly,  Ongoing Minimum  duration: Four fortnights. Freeze available
Flexi Membership & Drop-In Class Passes	Shift worker or frequent traveller membership options available on request. Drop-in / Casual Attendance classes can be attended casually or via class passes.	n/a

*Available on all regularly scheduled 1 hour courses.

Your membership access applies only to regularly scheduled in-studio classes and begins on the date you make the first payment of your membership or electronically sign or otherwise accept and agree to this Agreement. 

Unless where expressly included in a given Membership, special events, workshops, Study Groups, Choreography courses and teacher training sessions require additional payments and/or agreements for access. Your membership dues are based on a period of time and are in no way related to or adjusted based on actual usage.

Do we offer any discounts?

Full Time Student Discounts

Full time students receive a 10% discount on all Memberships upon presentation of valid student card (or equivalent) 

Family Discounts

Are offered for families enrolling children into our kids & youth classes under certain enrolments and for sibling enrolments. 

Children of parents enrolled under an All Access Academy membership receive free enrolment into kids & youth classes. For details contact us.

How old do you have to be?

Adult Classes 

Are offered for people 17 years and above. In some circumstances people aged 15 - 16 may also join the classes with prior approval from management.

Kids & Youth Classes 

Are offered for people aged 16 years and below, in accordance with our current program offerings.

Can you change your mind after buying a membership?

Starter courses 

We're committed to delivering something you'll love. Fully refundable 24 hours prior to start of course. Money Back Guarantee - if you decide it's not for you by the end of your second class simply let us know before you leave the Studio & we'll refund you in full. Non-refundable after second class.

Continuing Courses (all courses other than Starter Courses) 

Pay in full upfront

If you pay in full upfront for a non-starter course you have a comfort guarantee period when you first become a member (not available for membership renewals).

Comfort Period on upfront payments

If you are a new customer (not a renewing customer) and you cancel your prepaid membership during 14 days from the date of purchase you will receive a refund of the amount paid, less any days used and a cancellation fee of $25. 

Fortnightly Direct Debit Payment

You can cancel your membership at anytime, subject to any minimum commitment periods. See cancellation policy for details on when you wish to finish your membership. 

Minimum commitment periods on direct debits

If the membership product or promotion you purchase provides for a minimum commitment (minimum duration), you will be charged for no less than the stated minimum duration.  You can freeze your membership after a minimum of two-fortnights.

Health and Safety

When attending any of our services you acknowledge, understand and agree that you take full responsibility for your own health and wellbeing at all times throughout. You agree that:

• You are participating in the class(es) and other activities with the Academy voluntarily. You understand that our offered services are not a substitute for medical attention, examination, diagnosis or treatment.
• It is your responsibility to notify the instructor of any serious illness or injury that might impact your physical practice. 

• In the case where you have an injury, sickness or anything else that may be affected by physical activity, you confirm that you will have consulted with a physician to ensure that you can participate in the physical aspects of the services.

• You will assume full responsibility for any risks, injuries, or damages (known and unknown) which you might incur as a result of your choice to participate. If you have any doubts, we strongly urge you to seek expert advice before starting and at any subsequent time.
• Our staff and contractors are not medically trained. They are not qualified to assess if you are in good physical condition and can participate in the class(es) without risking your health, safety or comfort. 
• You agree that neither the Academy, nor any facility our services may take place in, nor the Academy’s employees, officers or contractors are liable for any injuries or damages to person or property, resulting from your participation.

THINGS YOU NEED TO KNOW DURING YOUR MEMBERSHIP

When do you pay membership fees?

Paying via Direct Debit

You pay memberships fortnightly in advance, by automated direct debit from a bank account or credit card. Your first payment will be calculated on a pro-rata basis from the date you start with us till the date of the next regular direct debit payment.

Payments made via Direct Debit are recurring and can be made from your bank account or Visa or Mastercard. Debits are made fortnightly. This is preset for all members.  A failed Direct Debit may incur a dishonour fee from your banking institution through Ezi Debit.

Paying Upfront 

Payment can be made for memberships upfront in full at the beginning of your enrolment. We accept EFTPOS, Visa, MasterCard, or cash.

Freezing your membership

Memberships can be frozen for a minimum of two fortnights.  You can freeze your membership up to a maximum of 3 months within a given calendar year. A $5 set up fee applies. You can freeze your membership after a minimum of two fortnights.

Changing your membership or changing the days you dance within your membership?

Change Membership Type

You can change your membership type. You can upgrade anytime. You can downgrade after any minimum duration / minimum commitment.  See our reception team for support.

Selecting & changing days you dance within your membership

We want you to adapt the days you dance to suit your availability and to dance the courses you wish and we know these will flow and evolve during your dancing journey with us.

To maintain an appropriate change process please note the following guidelines:

• You are expected to have a reasonable level of consistency in your days danced within your membership as reflective of the ongoing nature of our core course streams and program. 
• You understand you will be enrolled into all courses of your choice within your chosen days under your membership. 
• You are not able to change your days for a period of three weeks or less. 

We reserve the right to refuse unreasonable change requests at our discretion.

What services are available to you?

Looking After You: Your correct course levels

We have classes to suit the beginner through to performance-level dancers and it’s important to us you dance at the right level for your experience. 

All students are able to progress directly to their suitable dance level and are invited to speak to their dance instructors to find your ‘sweet spot’ in the Academy and progress from there.

All memberships are limited to courses that are suitable for your dance level (not above). Where courses are overbooked, bookings are prioritised as follows:  capacity is allocated to those who are enrolling into their recommended level, followed by on a first-come first-served basis and subject to ratios of leaders & followers as applicable. 

Looking After You: Bridging Private Lessons

If you are  unable to attend four or more consecutive weeks within a core course stream course you may be eligible for a Bridging Private Lesson. Each Bridging Private Lesson is offered at the fee stated in our pricing.  

Eligibility:

• Your membership must be paid and current. 
• Limited to one period of absence per twelve weeks. 
• Limited to two discounted Private Lessons per person (our instructors will tailor the lessons to fit the bridging requirements) per absence period. 

Please note you are not able to use any membership  payment amounts, paid or upcoming, toward Bridging Private Lessons. Please utilise membership freeze for managing long periods of absence. 

Courses and membership benefits start and end within their given payment fortnight

Unless stated otherwise, and regardless of payment method, courses and all course options (course membership benefits, make-up classes, bridging privates etc.) apply only within the fortnight  to which they relate and expire at the end of that fortnight. No such benefits accrue across fortnights.

Payments during any end of year festive close-down period

Your ongoing fortnightly direct debits will be paused during any end of year festive close-down period.

For members paid in full upfront, your membership will be extended for the duration of the festive shutdown period.

PRIVATE LESSONS

• Unable to Attend: Cancel at least 8 hours in advance. Booked lessons that you need to cancel may be re-booked at no additional cost if cancelled at least 8 hours prior to the scheduled lesson. Thereafter 50% of the Private Lesson fee will be charged at the discretion of the Academy. If you have a Pre-Paid Private Lesson Multi-class pass you will lose the class that was cancelled. We will credit the remaining 50% towards your next purchase of any Private Class Pack/Single class (non-refundable, transferable or exchangeable).
• Payment Upfront In Full: Payment must be made in full before or directly on completion of your session before you leave the Studio..
• Expiry:  Private Lessons Packs expire 6 months from their purchase date. Single Private Lessons expire 1 month from their purchase date.

Late Arrival or No-Show 

Always directly contact your teacher as soon as possible if you are running late. If you don’t directly contact the teacher. Arrival 15 mins late or less: private lesson will continue, and will run until the originally scheduled time at the same price. Arrival over 15 minutes late or no-show – private lesson is forfeited and cancelled.

Private Lessons for Teacher development or related Purposes 

Private lessons are for the benefit of your own personal growth, should you wish to take a private lesson for teaching development purposes please advise us prior to booking. Additional fees may apply.

THINGS YOU NEED TO KNOW AT THE END OF YOUR MEMBERSHIP

FREEZING YOUR MEMBERSHIP

Memberships can be frozen for a minimum of one month.  You can freeze your membership up to a maximum of 3 months within a given calendar year. A $5 set up fee applies. You can freeze your membership after a minimum of two fortnights.

ENDING YOUR MEMBERSHIP

Starter Course Enrolments

Fully refundable up until the expected completion of your second class. After your second class your course is non-refundable.

Memberships paid upfront in full (excluding Starter Course Enrolments)

If you are unable to freeze your membership you can email us requesting cancellation and nominating your requested cancellation date (last day). 

Unless you are cancelling due to the Cancellation Reasons provided below, your membership is non-refundable after the comfort guarantee period (if applicable).

Comfort Guarantee for new customers:

If you are a new member (not a renewing member) you cancel your prepaid membership during 14 days from the date of purchase you will receive a refund of the amount paid, less any days used and a cancellation fee of $25. 

Memberships paid via fortnightly direct debit

If you are unable to freeze your membership, you can cancel your membership at anytime, subject to any minimum commitment periods. 

If the membership product or promotion you purchase provides for a minimum duration, you will be charged for no less than the stated minimum duration. 

How to end your membership & cancel your fortnightly direct debits

Fortnightly direct debits will continue until you request they end. If you are unable to freeze your membership, we’ve made it easy to finish your membership whenever you need to.

To cancel your fortnightly direct debits, and your membership, you need to:

1. Email us requesting cancellation and nominating your requested cancellation date (last day). 
1. Provide your preferred phone number so we can call you to confirm the details of your cancellation. 
2. We will email you a written confirmation of the request.
2. Your fortnightly membership will be cancelled from the next payment after your cancellation date. 
3. You must provide a minimum of 14 Business days written notice in advance of your requested cancellation to ensure cancellation in the requested time-frame. 
4. No cancellation fee applies (note - if you are cancelling within your minimum commitment period, you will be charged for no less than the stated minimum duration)

Cancellation Reasons: Reasons eligible for Refunds within minimum commitment periods or for paid-upfront memberships

If freezing your membership is not suitable, you can cancel your membership and receive a partial refund in the following circumstances:

• you are sick or incapacitated – we may ask you to show us a certificate from a qualified medical practitioner stating that you cannot exercise for the rest of your term.
• you are bankrupt– we may ask you to show us supporting documents.
• you relocate to an area that is unreasonably far away from the academy - we may ask you to show us supporting documents

Refund available in the above cases:

• For 3mth memberships paid upfront in full: we will refund you the amount paid, less the service period expired under the membership (based on the first day of membership until the date cancellation is requested in writing), and a cancellation fee of $25. 
• For 6 or 12mth memberships paid upfront in full: we will refund you the amount paid, less the service period expired under the membership (based on the first day of membership until the date cancellation is requested in writing), and a cancellation fee of 5% (for 6mth memberships)  or 10% (for 12mth memberships) of the remaining contract value

Transferring your membership to another person

Memberships paid upfront in full can be transferred to another person on a per-request basis at the discretion of Rio Rhythmics. Memberships paid via fortnightly direct debit are non-transferrable.

REFUNDS & CANCELLATIONS FOR OTHER PRODUCTS & SERVICES

All other products & services are non-refundable including but not limited to: Special Introductory Offers  Class Passes, Private Lessons, Friends of Rio Memberships, Specialty Courses purchased individually, Workshops, Bootcamps, Latin Mix, Practica, Annual Ball Tickets, White Magic Ball Tickets and Gift Vouchers are non-refundable. 

They may be transferred to another person unless otherwise stated. Specialty Courses purchased within a Course Package are subject to the Course Package conditions.

OTHER LEGAL DETAILS

Photography, video and digital recording 

Please note that while attending our classes you consent to Rio Rhythmics, its officers, agents, employees and proprietors taking photographs, video and digital recordings or any other visual or audio recordings of you. Rio Rhythmics reserves the right to use photographs, video and digital recordings and in any medium, including the website, brochures, social media channels or for marketing purposes.

Public Holidays 

Classes continue as normal on all public holidays, including Easter. Our administration however is closed on all public holidays.

Loss or Theft of Property

We are not responsible for lost or stolen property. You are encouraged to keep valuables with you at all times when using any of our facilities. Storage spaces are offered without any representation that they will be effective in protecting valuables.

Pricing and availability 

Each course timeslot and fees are subject to change at Rio Rhythmics’ discretion. Rio Rhythmics reserves the right to cancel classes. In the event that classes are cancelled it is solely at the discretion of Rio Rhythmics to provide replacement class options, credit for missed classes or another form of replacement for missed classes, such as free entry to a party/ies. 

Privacy Policy 

To request a copy of our Privacy Policy please email dancing@riorhythmics.com.au Our Privacy Policy describes how your personal information is collected, used, and shared when you visit or make a purchase from Rio Rhythmics Pty Ltd including online.

Thank you!

1 September 2019